Restructuring the college
Recommendations for Planning and Resources Committee (Revised – includes BOR issues)

Week/2009	Recommended activities	
2/23	•	Review additional data from Information and data sheet that has been collected during the week.
•	Exercise: What are the pros and cons of the current structure of the college (1 college six campuses)?
o	One set of pros and cons based on role playing different stakeholders (similar to the SWOT exercise).
o	One set of pros and cons from the college viewpoint.
o	Recommend a written comparison between the college and stakeholder viewpoint be developed.	
3/2 – 3/30	•	Review additional data from Information and data sheet that has been collected during the week.
•	Set criteria for review of options to be developed:
o	Recommendations for review of each option (the reviews should be recorded and reported):
•	Does the option reflect/impact/improve the ability of the college to meet its mission? NOTE: If the answer is no, the option should not be considered.  
•	Does the option meet the 4 C’s (compressive, clear, cost effective, and credible)
•	BOR review: quality, relevant, sustainable, & affordable Plus accessibility
•	Is the option addressing future and long term solutions to problems facing the college as opposed to short term fixes (not solutions)?
•	Pros and cons of each option
•	From college standpoint
•	From key stakeholder standpoint
•	What is not addressed in the option?
•	Are all departments/offices/campuses affected?
•	Are effectiveness and efficiency issues addressed?
•	Are details of the impact on students, enrollment, quality, finances and human resources (faculty & staff) identified?
•	What are unanticipated consequences of implementing the option that may arise in the future?
•	Other?
•	Conduct initial webbing of potential options
•	Prioritize options for detailed review and analysis
•	Review additional data from Information and data sheet that has been collected during the week.
•	Complete detailed (written) analysis of each option using the criteria agree upon in week 3/2.
•	Decide on options to present to President’s Retreat.
•	Prepare write up and presentations on each major option agreed upon to present to the President’s Retreat.	
4/6	•	Review additional data from Information and data sheet that has been collected during the week.
•	Complete write up and presentations on each major option agree upon to present to the President’s Retreat.
•	Complete development of presentations and data to be presented to the President’s Retreat.	
4/13 & 20	•	Distribute write ups and presentations to campuses and key stakeholders 	
4/13 – 5/4	•	National and state campuses mini retreats to review and discuss options	
5/12 – 14/2009	•	President’s Retreat	
5/15 – 7/15/2009	•	Internal college review (standing committees) and development of final recommendations for BOR	
7/16/2009 – September 2009	•	Preparation for BOR meeting	
September 2009 on	•	Implement BOR resolutions on restructuring 	

Options or series of interlocking recommendations that cover:

Campus structure of the college:
•	Recommendations on the campus structure of the college that support the college mission
•	Recommendations on roles and responsibilities of campuses/sites/centers
•	Recommendations on programs and services in line with the recommended changes in campus/site/center structure
•	Recommendations for formal periodic review of the structure of the college and its programs and services and involvement of stakeholders in that review

Quality, effectiveness and efficiency and productivity
•	Recommendations on maintaining and increasing quality of programs and services and supporting increased levels of student learning
•	Recommendations on making operations more effective and efficient
•	Recommendations on how to make the college more productive in helping students learn and performing services to support students in a more effective and efficient manner

IDP
•	Recommendations for changes in IDP to fit the changes in the structure of the college

Human resources
•	Recommendations on the levels of human resources appropriate for the changes in the structure of the college
•	Recommendation on professional development to fit the new structure and make programs and services more effective and efficiency in assisting students learning and support activities for student learning

College ready students
•	Recommendations on ways for the college to assist with improving the pool of college ready students

Continuous improvement cycle policy
•	Recommendations on implementation of the policy on continuous improvement cycle to ensure the college is pro active in planning, evaluation and resource allocation and is proactive instead of reactive in addressing major needs of the college in its design and improving its ability to meet its mission

Other areas as identified by the Planning and resources committee